Staff Laptop Agreement


  • I will be the sole user of this laptop; furthermore I understand that it has been provided for work-related and curricular purposes only. You are encouraged to use it outside work hours, however it is for your sole use only, and not to be used by students, family members or any other person(s)
  • If I wish to install any additional software I must seek approval from the IT technicians before doing so. I accept that any software I install must be for work related use that I hold a valid licence for its use which has been legally acquired. I agree that I will use this laptop in a fashion that does not violate any law and under the guidelines of school policies. I will not use the laptop for sharing, storing or downloading any MP3 or equivalent files obtained from P2P sources.
  • I hereby authorize the ICT Services team of Finham Park School to remove any material remaining after my loan of it ends. I understand that it is my responsibility to ensure that my work is backed up preferably on external media such as a memory stick, DVD, CD.
  • I agree to exercise all due care in handling and use of the laptop, Finham Park School accepts reasonable wear and tear but there is the possibility the school may seek to recover repair costs where negligence or misuse causes damage or damage to the laptop is intentional. I agree to provide suitable care and security for the laptop at all times and will immediately report any loss or damage to the IT technical services team. Your budget holder will be liable to pay the effective cost of an alternative replacement if the laptop is repeatedly damaged, lost or stolen due to carelessness.
  • I agree to return the laptop in the condition that it was received including any equipment supplied with it – AC Cord / Power Adapter, Carry Case, Wireless Card. Should your employment at the school end, the laptop must be returned upon the last day of your employment. Failure to timely return the laptop or continued use of it for non-school purposes without the schools consent may be considered unlawful and action will be taken to retrieve it.
  • You are entitled to use the schools in house technical services team if you encounter any hardware or software issues. This is covered by the IT Technicians SLA.
  • I agree not to remove or install any components within the laptop- this includes the Hard Disk, DVD/DVD Writer, Memory, all laptops are checked upon return.


GDPR Compilance

Schools Privacy Notice


The General Data Protection Regulation (GDPR) is a new EU law that comes into effect on May 25th 2018, many of the GDPR’s main concepts and principles are much the same as those in the current Data Protection Act (DPA) originally passed in 1995. This means we have had the same data protection directive for the past 20 years!

As a result, the old rules needed a colossal overhaul to reflect the need for stronger data protection for our own personal data anywhere across Europe. GDPR introduces a number of changes that will impact schools. Education has always valued people’s rights and freedoms and has been very good at taking steps to protect personal data, but GDPR introduces new requirements as well as increased penalties for non-compliance. This applies to electronic and paper based files.


  • The password you have been given must be kept secure and must not be shared
  • The laptop you have been provided by the school must be used for school purposes only
  • You should not allow any other staff or students access to your laptop
  • Laptops should not be left in your vehicle over night
  • If you are leaving your laptop alone you must lock it (WIN KEY + L)
  • All Memory sticks need to be encrypted before saving files to them.


If you have already filled in the form please ignore this page.